Officer Position Descriptions

CFAMFT Board of Directors

The Board of Directors is comprised of 7 elected positions and 6 board appointed chairperson positions.  Each officer works together with board for the planning and initiating of CFAMFT activities and events.  Board members are expected to attend monthly board meetings and association meetings.  Each specific position description is listed below.  If you are interested in running for an elected position or serving as a chairperson, contact any member of the board to find out more about the duties.


President
President of CFAMFT shall serve a three (3) year term. The first two years serving as president and the following year the outgoing president remains on the board to serve in an advisory role to the President. The Board of Directors shall exercise all powers of the Division except as specifically prohibited by the CFAMFT Bylaws and the AAMFT Bylaws. The Board shall be authorized to adopt and publish such policies, procedures, and rules as may be necessary and consistent with the CFAMFT Bylaws and AAMFT Bylaws, and to exercise authority over all Divisional business and funds.

The Directors shall perform the following duties and functions:

  • Provide counsel to the Board regarding all matters affecting the organization, including internal policies, procedures, rules, orders, programs, activities and services, external challenges to and opportunities for the organization.
  • Represent the interests of all members before the Board.
  • Shall serve as the chief volunteer of the organization.
  • Is a partner with AAMFT and FAMFT in achieving the organization’s mission.
  • Provides leadership to the Board of Directors.
  • Chairs B.O.D. meetings.
  • Encourages Board’s role in strategic planning.
  • Appoints chairpersons of committees in consultation with other Board members.
  • Serves ex-officio as a member of committees and attends their meetings when invited.
  • Helps guide and mediate Board actions with respect to organizational priorities and governance concerns.
  • Monitors financial planning and financial reports.

 


President Elect

Shall serve a two (2) year term and then become President.

  • Accept specific assignments from the President and/or the Board that are needed to carry out the business of the Division, such as liaison to committees.
  • Perform necessary duties and responsibilities during times of crisis or difficulty within the Division.
  • Performs President responsibilities when the President cannot be available
  • Participates closely with the President to develop and implement officer transition plans.
  • Performs other responsibilities as assigned by the Board.
  • Is a member of the Board and regularly attends board meetings and important related meetings.
  • Makes serious commitment to participate actively in committee work.
  • Volunteers for and willingly accepts assignments and completes them thoroughly and on time.
  • Stays informed about committee matters, prepares themselves well for meetings, and reviews and comments on minutes and reports.
  • Gets to know other committee members and builds a collegial working relationship that contributes to consensus.

Secretary

Shall serve a term of two (2) years.

  • Maintains records of the board and ensures effective management of organization’s records.
  • Manages minutes of board meetings.
  • Ensures minutes are distributed to members shortly after each meeting.
  • Is sufficiently familiar with legal documents (articles, by-laws, IRS letters, etc.) to note applicability during meetings.
  • Is a member of the Board and regularly attends board meetings and important related meetings.
  • Makes serious commitment to participate actively in committee work.
  • Volunteers for and willingly accepts assignments and completes them thoroughly and on time.
  • Stays informed about committee matters, prepares themselves well for meetings, and reviews and comments on minutes and reports.
  • Gets to know other committee members and builds a collegial working relationship that contributes to consensus.

Treasurer

Shall serve a term of two (2) years.

  • The Treasurer shall oversee the management of funds for duly authorized purposes of the Chapter.
  • Manage funds coming into and out of the Treasury.
  • Prepare the annual budget along with the Board.
  • Prepare the Federal tax return.
  • Present periodic financial reports to the Board and an Annual Report to the membership and to FAMFT.
  • Ensures development and board review of financial policies and procedures.
  • Is a member of the Board and regularly attends board meetings and important related meetings.
  • Makes serious commitment to participate actively in committee work.
  • Volunteers for and willingly accepts assignments and completes them thoroughly and on time.
  • Stays informed about committee matters, prepares themselves well for meetings, and reviews and comments on minutes and reports.
  • Gets to know other committee members and builds a collegial working relationship that contributes to consensus.

Member at Large (3)

Shall serve a term of two (2) years.

  • Provide counsel to the Board regarding all matters affecting the organization, including internal policies, procedures, rules, orders, programs, activities and services, external challenges to and opportunities for the organization, etc.
  • Represent the broad interests of the membership, but especially the interests of Associate Members.
  • Solicit input from the Division’s Associate Members regarding important issues and concerns within the Division and report this information to the Board.
  • Maintain regular communication with the Associate Members of the CFAMFT Board of Directors to remain informed of Association issues, which may impact upon Members, and to provide feedback and information to the Associate Members of the CFAMFT Board of Directors regarding divisional issues, which may impact upon Associate Members.
  • Accept specific assignments from the President and/or the Board that are needed to carry out the business of the Division.
  • Perform necessary duties and responsibilities during times of crisis or difficulty within the Division.
  • Serves at the request of the President on various committees.
  • Is a member of the Board and regularly attends board meetings and important related meetings.
  • Makes serious commitment to participate actively in committee work.
  • Volunteers for and willingly accepts assignments and completes them thoroughly and on time.
  • Stays informed about committee matters, prepares themselves well for meetings, and reviews and comments on minutes and reports.
  • Gets to know other committee members and builds a collegial working relationship that contributes to consensus.

Board Meetings:

The CFAMFT Board of Directors meets before General membership meetings on the first Thursday of each month. The chair of the meeting, the President, with input from the Executive Committee, will establish the agenda. The agenda, previous meeting minutes, and supporting documents will be distributed prior to meeting. The President sends agenda items prior to the scheduled meetings. Corrections to the minutes are to be located in the Approval of Minutes section. Robert’s Rules of Order facilitate the meetings.

Committee written reports are comprised of two items:

  • Items needing to be voted on.
  • Items that are informational for the Board.
  • Approve, establish, prioritize and evaluate the programs and services of the Association to be sure they serve the mission of the organization.
  • Help formulate and establish policies in the best interests of the Association’s members, based on up-to-date and thorough knowledge of their needs.
  • Make decisions affecting the Association’s financial structure and resource allocations and approve an annual operating budget.
  • Accept specific assignments that result from action taken at board meetings and support the policies and programs adopted by the Board
  • Come to Board meetings fully informed about the issues to be discussed.
  • Periodically review the Association’s Bylaws, Board policy, code of ethics, and other documents to be sure the objectives and responsibilities are understood and in keeping with changing social expectations and government regulations.
  • Be acquainted with past Board business and policies by reading the minutes of previous Board meetings.
  • Consider public statements carefully because remarks may be taken as official policy.